Constitution & ByLaws
American Advertising Federation – Tallahassee
ARTICLE I – NAME
Section 1 – The official name of this organization shall be the Greater Tallahassee Advertising Federation, Inc. and it shall be affiliated with the American Advertising Federation and the Fourth District, AAF.
Section 2 – The organization shall be located in the general geographic area of Tallahassee, County of Leon, State of Florida, United States of America, and shall serve the citizenry of that area as well as the general surrounding areas.
ARTICLE II – PURPOSES
Section 1 – The purposes for which the corporation is organized are exclusively charitable and educational within the meaning of section 501(c)(3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States Internal Revenue law.
The purpose of this organization shall be to promote greater effectiveness in the use of advertising and advertising skills as an instrument for distribution and communications; to foster higher standards of practice in advertising, selling and communications; to expand recognition of advertising as a tool of profit; to aid in the civic development of the Tallahassee area; to elevate the status of advertising as a profession and of the individual members of this organization; to aid in the recruitment and training of beginners in the field of advertising and communications; and to oppose such governmental interference as that which would be detrimental to the role of advertising in a free democratic society based on sound economic principles; as well as to foster, promote, regulate by censure, such principles of the profession designed to elevate the standards of communication and advertising.
Notwithstanding any other provision of these articles, this organization shall not carry on any activities not permitted to be carried on by an organization exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States Internal Revenue law.
Section 2 – Upon the dissolution of the corporation, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code of 1986 or the corresponding provision of any future federal tax code, or shall be distributed to the federal government, or to a state of local government, for a public purpose. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
ARTICLE III – MEMBERSHIP
Section 1 – All applications for membership or any transfer of membership shall be subject to approval by the Board of Directors.
Section 2 – Membership shall be open to all persons of good standing who buy, sell, or create advertising, publicity, or public relations; who support the objectives of the Federation.
Section 3 – Categories of membership may be established by the Board of Directors and may include: Individual, Corporate, Active, Associate, Student, Live, Honorary, and/or categories as the Board may deem appropriate.
Section 4 – Each member, regardless of classification of membership, is required to subscribe to the following standards of practice:
“WE PLEDGE ourselves to uphold truth in advertising, to serve the business in our community and the public honestly, diligently and the best of our ability.
WE WILL NOT, at any time, knowingly do anything which will injuriously affect advertising, nor will we carelessly speak ill of any legitimate advertising or communications medium.
WE WILL work together to the end of making all advertising more truthful, knowing it will then be more effective and of greater benefit to the buying public.
TO THE PUBLIC, whom we, as an organization, serve primarily, we pledge our best efforts to make advertising the servant of the people and to cooperate within our power, as an organization, in community projects.”
ARTICLE IV – DUES
Section 1 – Dues and initiation fees for members shall be established by the Board of Directors. Dues are payable in accordance with the calendar year.
Section 2 – Dues for newly accepted members may be prorated on a semi-annual basis with a full year’s dues payable February through January and one-half year’s dues payable July through January. The entire initiation fee will still apply.
Section 3 – Transferees from other AAF clubs/federations shall not be required to pay initiation fees. Their status for annual dues should be determined and transferees billed for the remainder of the dues period.
Section 4 – Any member of the Federation whose dues have been in arrears for thirty (30) days shall be notified by the Treasurer. If dues are not paid within thirty (30) days of said notification, the delinquent member shall be suspended from membership. Only those members whose dues are currently paid shall be entitled to vote or to hold position on the Board.
ARTICLE V – OFFICERS AND THE BOARD OF DIRECTORS
Section 1 – The management of the affairs of this organization shall be vested in the Officers and Board of Directors. The Board of Directors shall have charge of the general management of the Federation, approve all applications for membership, hear all grievances, authorize and audit all expenditures, and approve all non-elected appointments.
Section 2 – The Board of Directors shall consist of fifteen (15) members elected by the membership of the Federation, five of whom shall be such officer-directors as are elected under the provisions of Section X of this Article, and the Immediate Past President who shall serve ex-officio as a member of the Board of Directors. In addition, a Student Member of the organization may be appointed by vote of the Board of Directors as an ex-officio member of the Board.
Section 3 – The elected officers-directors of this organization shall consist of a President, First Vice President, Second Vice President, Secretary, and Treasurer.
Section 4 – Any member in good standing holding the classification of Active Member in the organization shall be eligible for election to the Board of Directors. The term of office for officer-directors shall be for one (1) year or until their respective successors are elected and take office. Directors, other than officer-directors, shall be elected for a term of two (2) years, with at least four (4) new directors being elected each year.
Section 5 – By majority vote, the Board of Directors is empowered to remove any director who has been absent from three (3) regular meetings of the Board without legitimate excuse or who has demonstrated non-performance of duties as outlined in the Federation By-Laws.
Section 6 – Any officer or director may be removed from office by approval of three-fourths of the membership present at a recall election scheduled by the Board of Directors by written or verbal notice one (1) month prior to the date of the election. A recall election may be called for by a three-fourths vote of the Board of Directors, or a Petition for Recall signed by no less than 51% of the active members of the organization. Upon receipt of a valid Recall Petition or following a vote for recall by the Board of Directors, notice of the recall election will be provided to the membership at the next regular meeting following the notice. Any officer or director subject to recall will be so notified in writing by the mailing of said notice no later than the same date that the general membership is notified.
The officer or director being recalled will be provided with an opportunity to defend his position in the organization by addressing the membership prior to the recall election at the regular meeting in which the election is to be held. Said officer or director will be deemed to have forfeited his right to redress by failing to appear at the meeting in which the recall vote is taken. Such election will be made by secret ballot.
Section 7 – Past presidents will be automatic ex-officio members of the AAFT Board of Directors by serving on the Past Presidents Council in an advisory capacity to the board as long as they maintain active membership.
ARTICLE VI – DUTIES OF OFFICERS AND DIRECTORS
Section 1 – The President shall be the chief executive office of the organization and the Board of Directors. He/she shall preside over all meetings of the club and the Board of Directors. He/she shall be an ex-officio member of all committees except the Nominating Committee. The President and designated officers shall appoint all committees, with such appointments subject to the approval of the Board of Directors. The President shall also act as the Federation’s primary liaison with Fourth District and National AAF. The President, together with the Treasurer, shall sign all written contracts and obligations of the club, which must have prior approval of the Board of Directors to be legal and binding.
The President shall represent this organization at the annual convention of the American Advertising Federation and at meetings and conventions of the Fourth District of AAF. Expenses of registration fee, lodging and round-trip transportation shall be paid by this organization to the President or his alternate for these conventions. In the event of the inability of the President to attend these conventions, an alternate shall be appointed by the Board of Directors.
Section 2 – The First Vice President shall be vested with all the powers and shall perform all the duties of the President in the absence or disability of the latter.
Section 3 – The Second Vice President shall assist the President in the operation of the organization and shall serve in the capacity of the First Vice President in the event of absence or disability of the latter.
Section 4 – The Secretary shall record the minutes of all meetings of the club and Board of Directors, issue notices of all Board meetings to be held; conduct correspondence of the Federation under the direction of the Board of Directors; keep all club records and club achievement archives in proper order and pass on to the following administration.
Section 5 – The Treasurer shall supervise, under the control of the Board of Directors, the finances of the Federation, in a bank or trust company selected by the Board of Directors, all monies paid to the Federation: collect all sums due the Federation form all sources; issue receipts; make all authorized disbursements; co-sign with the President or First Vice president all checks issued against account; keep records of and issue proper notices of dues and monies owing the organization; and at each annual meeting or upon the request of the Board or Directors, render an itemized statement of financial condition and the receipts and disbursement of the club for the current fiscal year. He/she shall also render a report of the financial condition of the organization on the request of the Board of Directors. He/she shall be bonded for an amount to be determined by the Board of Directors.
Section 6 – The Immediate Past President, serving as an active member of the Board and subject to the responsibilities and obligations as other members of the Board, shall finalize uncompleted projects from the previous year and assist the new President as needed.
ARTICLE VII – COMMITTEES
Section 1 – The President, with the approval of the Board of Directors, shall appoint the standing committees and chairmen of each, and shall assign a member of the Board of Directors as an additional ex-officio member of each committee, with the exception of those assignments specifically provided for in other sections of this document.
Section 2 – All standing committee chairmen shall serve for one (1) year or until their successors are appointed. The following shall be deemed standing committees of this organization:
MEMBERSHIP COMMITTEE: To secure new members, process membership applications, report membership statistics, and present new members to the federation.
PROGRAM COMMITTEES: To arrange and promote programs of interest and education for club meetings; make arrangements for location and suitable accommodation of members and guests at meetings; make arrangements as may be needed for out-of-town visitors and guests of the organization.
FINANCE COMMITTEE: To supervise, under control of the Board of Directors, the finances of the organization and prepare all budgets for the organization.
COMMUNICATIONS/PR COMMITTEE: To secure desirable publicity and otherwise promote the prestige and standing of the Federation in the community; and issue official club internal and external communications regularly.
PUBLIC SERVICE COMMITTEE: To bring professional advertising and promotion assistance to civic, charitable, and public service projects as approved by the Board of Directors.
SPONSORSHIP COMMITTEE: To initiate and coordinate special projects to raise the necessary funds over and above membership revenues in order to enable the organization to meet its responsibilities in the conduct of its business as an affiliate of the American Advertising Federation. The chairman of the Fund Raising Committee shall report to the President.
LEGISLATIVE COMMITTEE: To maintain vigilance on legislative activity whereby the committee may study and report to the Board of Directors and pending or proposed city, state, or national legislation affecting advertising in any of its forms; to recommend a form of action by the Federation, if deemed necessary; and to be responsive to the national and district legislative activities of AAF when such involvement is requested.
STANDARDS AND ETHICS COMMITTEE: Assisting and supervising the promotion and regulation of higher standards of ethics of advertising and communications.
ADDY AWARDS COMMITTEE: To plan, execute, and promote an annual local ADDY Awards Competition.
SILVER MEDAL COMMITTEE: To plan, execute, and promote the Silver Medal Award Program which recognizes men and women who have made outstanding contributions to advertising and their community.
EDUCATION COMMITTEE: To develop programs and projects to increase the knowledge and understanding of the advertising profession among students, practitioners of the profession, and general public; provide support to student organizations involved in the study of advertising and to maintain liaison with students to encourage their participation in the Federation.
CLUB ACHIEVEMENT COMMITTEE: To maintain records and to assist other committee chairs in preparation of materials for annual district and national club achievement awards competitions.
PAST PRESIDENTS COMMITTEE: To undertake such projects as may be assigned by the President for the good of the organization. The Past Presidents Committee shall be chaired by the immediate Past President and shall report to the President. In the event that the Immediate Past President is unable to serve as chairman, the President shall appoint a chairman from among the Past Presidents who are current members of the organization.
Section 3 – The President, with approval of the Board of Directors, shall also appoint special committees as may be needed to carry on work, objectives and wishes of the organization, and shall name the chairman of each.
Section 4 – No committee shall have the authority to commit the organization on matters of policy, to create financial obligations or otherwise commit the organization, without prior approval of the Board.
ARTICLE VIII – MEETINGS
Section 1 – The annual meeting shall be held during the regular meeting in May of each year. Written notice of the same shall be sent at least two (2) weeks prior to that date to each member, giving date, hour, and place of meeting as determined by the Board of Directors.
Section 2 – The regular meetings of the club shall be determined by the Board of Directors and all regular members are entitled to attend at will. Special meetings of the Board of Directors may be called by the President by notice in writing, mailed or emailed to each of the members of the Board at least five (5) days before the called meeting. The requirement of five (5) days notice may be waived upon consent of a majority of the Board members, expressed in writing or email or by attendance at the called meeting.
Section 3 – Special meetings may be called by the President, by the Board of Directors, or upon written request by at least 10% of the active members of the organization.
Section 4 – Notice of the Annual Meeting and of each special meeting and each regular meeting shall be sent by the Secretary or the Communications chairman to every member of the organization at his last known address, at least one week prior to the date of the meeting giving the date, hour, place, and purpose of the meeting.
ARTICLE IX – QUORUMS FOR MEETINGS
Section 1 – Twenty-five percent (25%) of the members in good standing shall constitute a quorum for the transaction of business at any general membership meeting of the organization.
Section 2 – A majority of the Board of Directors shall constitute a quorum for the transaction of business at any Board meeting.
Section 3 – A majority of any committee shall constitute its quorum.
ARTICLE X – ELECTIONS
Section 1 – Annual elections shall be held in May. Only active members in good standing may be nominated for office or be allowed to vote.
Section 2 – The Nominating Committee shall prepare a slate of nominees, one for each office and directorship subject to election, to be voted on at the Annual Meeting, and shall report these names to the Board of Directors no later than the Board meeting preceding the regular meeting at which the slate will be read to the membership.
Section 3 – The chairman of the Nominating Committee shall announce the names of the nominees at the regular meeting preceding the meeting at which the election is to be held and shall announce them again at the election meeting.
Section 4 – Nominations may be made from the floor, providing that consent has been given by the nominee so nominated.
Section 5 – If there are no additional nominees other than those of the Nominating Committee, the entire slate shall be voted upon simultaneously. Voting shall be by voice unless otherwise requested by any member in good standing. Upon the request of any member, voting may be by show of hands, secret ballot or in writing.
Section 6 – Where there is more than one candidate for an office, voting shall be by secret ballot. The Secretary shall appoint three election tellers, none of whom may be officers, directors or candidates for office, whose duty is to count the ballots and announce the results of the election.
Section 7 – Officers and directors so elected shall be installed at the June meeting and shall assume authority and position on July 1, which is the beginning of the fiscal year.
ARTICLE XI – AMENDMENTS
Section 1 – This Constitution and By Laws may be amended by a two-thirds vote of the Active Members present at any regular or special meeting of this organization.
Section 2 – Amendments must be proposed in writing, signed by at least five Active Members in good standing and a copy thereof presented to the Board of Directors at least four (4) weeks before the meeting at which it is moved for adoption.
Section 3 – Notice of any proposed amendments shall be distributed by the Secretary to each member of the club four weeks prior to the meeting at which such amendment is moved for adoption.
ARTICLE XII – PARLIAMENTARY AUTHORITY AND RULES OF ORDER
Section 1 – Robert’s Rules of Order, Revised, shall govern all matters not covered by this Constitution and By Laws.
Section 2 – An official copy of the above shall be provided by the organization and shall be kept and utilized by a Parliamentarian.
Section 3 – Order of business for regular business meetings shall be at the discretion of the presiding officer.
ARTICLE XIII – GOVERNANCE BY POLICY MANUAL
Section 1 – As a supplement to the By-Laws, the Federation shall be governed by a Policy Manual which details protocol for conducting the business of the Federation.
Constitution & ByLawsAmerican Advertising Federation – Tallahassee
ARTICLE I – NAMESection 1 – The official name of this organization shall be the Greater Tallahassee Advertising Federation, Inc. and it shall be affiliated with the American Advertising Federation and the Fourth District, AAF.Section 2 – The organization shall be located in the general geographic area of Tallahassee, County of Leon, State of Florida, United States of America, and shall serve the citizenry of that area as well as the general surrounding areas.
ARTICLE II – PURPOSES
Section 1 – The purposes for which the corporation is organized are exclusively charitable and educational within the meaning of section 501(c)(3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States Internal Revenue law.The purpose of this organization shall be to promote greater effectiveness in the use of advertising and advertising skills as an instrument for distribution and communications; to foster higher standards of practice in advertising, selling and communications; to expand recognition of advertising as a tool of profit; to aid in the civic development of the Tallahassee area; to elevate the status of advertising as a profession and of the individual members of this organization; to aid in the recruitment and training of beginners in the field of advertising and communications; and to oppose such governmental interference as that which would be detrimental to the role of advertising in a free democratic society based on sound economic principles; as well as to foster, promote, regulate by censure, such principles of the profession designed to elevate the standards of communication and advertising.Notwithstanding any other provision of these articles, this organization shall not carry on any activities not permitted to be carried on by an organization exempt from Federal income tax under section 501(c)(3) of the Internal Revenue Code of 1986 or the corresponding provision of any future United States Internal Revenue law.Section 2 – Upon the dissolution of the corporation, assets shall be distributed for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code of 1986 or the corresponding provision of any future federal tax code, or shall be distributed to the federal government, or to a state of local government, for a public purpose. Any such assets not so disposed of shall be disposed of by the Court of Common Pleas of the county in which the principal office of the organization or organizations, as said Court shall determine, which are organized and operated exclusively for such purposes.
ARTICLE III – MEMBERSHIP
Section 1 – All applications for membership or any transfer of membership shall be subject to approval by the Board of Directors.
Section 2 – Membership shall be open to all persons of good standing who buy, sell, or create advertising, publicity, or public relations; who support the objectives of the Federation.
Section 3 – Categories of membership may be established by the Board of Directors and may include: Individual, Corporate, Active, Associate, Student, Live, Honorary, and/or categories as the Board may deem appropriate.
Section 4 – Each member, regardless of classification of membership, is required to subscribe to the following standards of practice:“WE PLEDGE ourselves to uphold truth in advertising, to serve the business in our community and the public honestly, diligently and the best of our ability. WE WILL NOT, at any time, knowingly do anything which will injuriously affect advertising, nor will we carelessly speak ill of any legitimate advertising or communications medium. WE WILL work together to the end of making all advertising more truthful, knowing it will then be more effective and of greater benefit to the buying public. TO THE PUBLIC, whom we, as an organization, serve primarily, we pledge our best efforts to make advertising the servant of the people and to cooperate within our power, as an organization, in community projects.”ARTICLE IV – DUESSection 1 – Dues and initiation fees for members shall be established by the Board of Directors. Dues are payable in accordance with the calendar year.
Section 2 – Dues for newly accepted members may be prorated on a semi-annual basis with a full year’s dues payable February through January and one-half year’s dues payable July through January. The entire initiation fee will still apply.
Section 3 – Transferees from other AAF clubs/federations shall not be required to pay initiation fees. Their status for annual dues should be determined and transferees billed for the remainder of the dues period.
Section 4 – Any member of the Federation whose dues have been in arrears for thirty (30) days shall be notified by the Treasurer. If dues are not paid within thirty (30) days of said notification, the delinquent member shall be suspended from membership. Only those members whose dues are currently paid shall be entitled to vote or to hold position on the Board.
ARTICLE V – OFFICERS AND THE BOARD OF DIRECTORS
Section 1 – The management of the affairs of this organization shall be vested in the Officers and Board of Directors. The Board of Directors shall have charge of the general management of the Federation, approve all applications for membership, hear all grievances, authorize and audit all expenditures, and approve all non-elected appointments.
Section 2 – The Board of Directors shall consist of fifteen (15) members elected by the membership of the Federation, five of whom shall be such officer-directors as are elected under the provisions of Section X of this Article, and the Immediate Past President who shall serve ex-officio as a member of the Board of Directors. In addition, a Student Member of the organization may be appointed by vote of the Board of Directors as an ex-officio member of the Board.
Section 3 – The elected officers-directors of this organization shall consist of a President, First Vice President, Second Vice President, Secretary, and Treasurer.
Section 4 – Any member in good standing holding the classification of Active Member in the organization shall be eligible for election to the Board of Directors. The term of office for officer-directors shall be for one (1) year or until their respective successors are elected and take office. Directors, other than officer-directors, shall be elected for a term of two (2) years, with at least four (4) new directors being elected each year.
Section 5 – By majority vote, the Board of Directors is empowered to remove any director who has been absent from three (3) regular meetings of the Board without legitimate excuse or who has demonstrated non-performance of duties as outlined in the Federation By-Laws.
Section 6 – Any officer or director may be removed from office by approval of three-fourths of the membership present at a recall election scheduled by the Board of Directors by written or verbal notice one (1) month prior to the date of the election. A recall election may be called for by a three-fourths vote of the Board of Directors, or a Petition for Recall signed by no less than 51% of the active members of the organization. Upon receipt of a valid Recall Petition or following a vote for recall by the Board of Directors, notice of the recall election will be provided to the membership at the next regular meeting following the notice. Any officer or director subject to recall will be so notified in writing by the mailing of said notice no later than the same date that the general membership is notified.The officer or director being recalled will be provided with an opportunity to defend his position in the organization by addressing the membership prior to the recall election at the regular meeting in which the election is to be held. Said officer or director will be deemed to have forfeited his right to redress by failing to appear at the meeting in which the recall vote is taken. Such election will be made by secret ballot.
Section 7 – Past presidents will be automatic ex-officio members of the AAFT Board of Directors by serving on the Past Presidents Council in an advisory capacity to the board as long as they maintain active membership.
ARTICLE VI – DUTIES OF OFFICERS AND DIRECTORSSection 1 – The President shall be the chief executive office of the organization and the Board of Directors. He/she shall preside over all meetings of the club and the Board of Directors. He/she shall be an ex-officio member of all committees except the Nominating Committee. The President and designated officers shall appoint all committees, with such appointments subject to the approval of the Board of Directors. The President shall also act as the Federation’s primary liaison with Fourth District and National AAF. The President, together with the Treasurer, shall sign all written contracts and obligations of the club, which must have prior approval of the Board of Directors to be legal and binding.The President shall represent this organization at the annual convention of the American Advertising Federation and at meetings and conventions of the Fourth District of AAF. Expenses of registration fee, lodging and round-trip transportation shall be paid by this organization to the President or his alternate for these conventions. In the event of the inability of the President to attend these conventions, an alternate shall be appointed by the Board of Directors.
Section 2 – The First Vice President shall be vested with all the powers and shall perform all the duties of the President in the absence or disability of the latter.
Section 3 – The Second Vice President shall assist the President in the operation of the organization and shall serve in the capacity of the First Vice President in the event of absence or disability of the latter.
Section 4 – The Secretary shall record the minutes of all meetings of the club and Board of Directors, issue notices of all Board meetings to be held; conduct correspondence of the Federation under the direction of the Board of Directors; keep all club records and club achievement archives in proper order and pass on to the following administration.
Section 5 – The Treasurer shall supervise, under the control of the Board of Directors, the finances of the Federation, in a bank or trust company selected by the Board of Directors, all monies paid to the Federation: collect all sums due the Federation form all sources; issue receipts; make all authorized disbursements; co-sign with the President or First Vice president all checks issued against account; keep records of and issue proper notices of dues and monies owing the organization; and at each annual meeting or upon the request of the Board or Directors, render an itemized statement of financial condition and the receipts and disbursement of the club for the current fiscal year. He/she shall also render a report of the financial condition of the organization on the request of the Board of Directors. He/she shall be bonded for an amount to be determined by the Board of Directors.
Section 6 – The Immediate Past President, serving as an active member of the Board and subject to the responsibilities and obligations as other members of the Board, shall finalize uncompleted projects from the previous year and assist the new President as needed.
ARTICLE VII – COMMITTEES
Section 1 – The President, with the approval of the Board of Directors, shall appoint the standing committees and chairmen of each, and shall assign a member of the Board of Directors as an additional ex-officio member of each committee, with the exception of those assignments specifically provided for in other sections of this document.
Section 2 – All standing committee chairmen shall serve for one (1) year or until their successors are appointed. The following shall be deemed standing committees of this organization:
MEMBERSHIP COMMITTEE: To secure new members, process membership applications, report membership statistics, and present new members to the federation.
PROGRAM COMMITTEES: To arrange and promote programs of interest and education for club meetings; make arrangements for location and suitable accommodation of members and guests at meetings; make arrangements as may be needed for out-of-town visitors and guests of the organization.
FINANCE COMMITTEE: To supervise, under control of the Board of Directors, the finances of the organization and prepare all budgets for the organization.COMMUNICATIONS/PR COMMITTEE: To secure desirable publicity and otherwise promote the prestige and standing of the Federation in the community; and issue official club internal and external communications regularly.
PUBLIC SERVICE COMMITTEE: To bring professional advertising and promotion assistance to civic, charitable, and public service projects as approved by the Board of Directors.
SPONSORSHIP COMMITTEE: To initiate and coordinate special projects to raise the necessary funds over and above membership revenues in order to enable the organization to meet its responsibilities in the conduct of its business as an affiliate of the American Advertising Federation. The chairman of the Fund Raising Committee shall report to the President.
LEGISLATIVE COMMITTEE: To maintain vigilance on legislative activity whereby the committee may study and report to the Board of Directors and pending or proposed city, state, or national legislation affecting advertising in any of its forms; to recommend a form of action by the Federation, if deemed necessary; and to be responsive to the national and district legislative activities of AAF when such involvement is requested.
STANDARDS AND ETHICS COMMITTEE: Assisting and supervising the promotion and regulation of higher standards of ethics of advertising and communications.
ADDY AWARDS COMMITTEE: To plan, execute, and promote an annual local ADDY Awards Competition.
SILVER MEDAL COMMITTEE: To plan, execute, and promote the Silver Medal Award Program which recognizes men and women who have made outstanding contributions to advertising and their community.
EDUCATION COMMITTEE: To develop programs and projects to increase the knowledge and understanding of the advertising profession among students, practitioners of the profession, and general public; provide support to student organizations involved in the study of advertising and to maintain liaison with students to encourage their participation in the Federation.CLUB ACHIEVEMENT COMMITTEE: To maintain records and to assist other committee chairs in preparation of materials for annual district and national club achievement awards competitions.
PAST PRESIDENTS COMMITTEE: To undertake such projects as may be assigned by the President for the good of the organization. The Past Presidents Committee shall be chaired by the immediate Past President and shall report to the President. In the event that the Immediate Past President is unable to serve as chairman, the President shall appoint a chairman from among the Past Presidents who are current members of the organization.
Section 3 – The President, with approval of the Board of Directors, shall also appoint special committees as may be needed to carry on work, objectives and wishes of the organization, and shall name the chairman of each.
Section 4 – No committee shall have the authority to commit the organization on matters of policy, to create financial obligations or otherwise commit the organization, without prior approval of the Board.
ARTICLE VIII – MEETINGSSection 1 – The annual meeting shall be held during the regular meeting in May of each year. Written notice of the same shall be sent at least two (2) weeks prior to that date to each member, giving date, hour, and place of meeting as determined by the Board of Directors.Section 2 – The regular meetings of the club shall be determined by the Board of Directors and all regular members are entitled to attend at will. Special meetings of the Board of Directors may be called by the President by notice in writing, mailed or emailed to each of the members of the Board at least five (5) days before the called meeting. The requirement of five (5) days notice may be waived upon consent of a majority of the Board members, expressed in writing or email or by attendance at the called meeting.Section 3 – Special meetings may be called by the President, by the Board of Directors, or upon written request by at least 10% of the active members of the organization.
Section 4 – Notice of the Annual Meeting and of each special meeting and each regular meeting shall be sent by the Secretary or the Communications chairman to every member of the organization at his last known address, at least one week prior to the date of the meeting giving the date, hour, place, and purpose of the meeting.
ARTICLE IX – QUORUMS FOR MEETINGS
Section 1 – Twenty-five percent (25%) of the members in good standing shall constitute a quorum for the transaction of business at any general membership meeting of the organization.
Section 2 – A majority of the Board of Directors shall constitute a quorum for the transaction of business at any Board meeting.
Section 3 – A majority of any committee shall constitute its quorum.
ARTICLE X – ELECTIONS
Section 1 – Annual elections shall be held in May. Only active members in good standing may be nominated for office or be allowed to vote.
Section 2 – The Nominating Committee shall prepare a slate of nominees, one for each office and directorship subject to election, to be voted on at the Annual Meeting, and shall report these names to the Board of Directors no later than the Board meeting preceding the regular meeting at which the slate will be read to the membership.Section 3 – The chairman of the Nominating Committee shall announce the names of the nominees at the regular meeting preceding the meeting at which the election is to be held and shall announce them again at the election meeting.
Section 4 – Nominations may be made from the floor, providing that consent has been given by the nominee so nominated.
Section 5 – If there are no additional nominees other than those of the Nominating Committee, the entire slate shall be voted upon simultaneously. Voting shall be by voice unless otherwise requested by any member in good standing. Upon the request of any member, voting may be by show of hands, secret ballot or in writing.
Section 6 – Where there is more than one candidate for an office, voting shall be by secret ballot. The Secretary shall appoint three election tellers, none of whom may be officers, directors or candidates for office, whose duty is to count the ballots and announce the results of the election.
Section 7 – Officers and directors so elected shall be installed at the June meeting and shall assume authority and position on July 1, which is the beginning of the fiscal year.
ARTICLE XI – AMENDMENTS
Section 1 – This Constitution and By Laws may be amended by a two-thirds vote of the Active Members present at any regular or special meeting of this organization.
Section 2 – Amendments must be proposed in writing, signed by at least five Active Members in good standing and a copy thereof presented to the Board of Directors at least four (4) weeks before the meeting at which it is moved for adoption.
Section 3 – Notice of any proposed amendments shall be distributed by the Secretary to each member of the club four weeks prior to the meeting at which such amendment is moved for adoption.
ARTICLE XII – PARLIAMENTARY AUTHORITY AND RULES OF ORDER
Section 1 – Robert’s Rules of Order, Revised, shall govern all matters not covered by this Constitution and By Laws.
Section 2 – An official copy of the above shall be provided by the organization and shall be kept and utilized by a Parliamentarian.
Section 3 – Order of business for regular business meetings shall be at the discretion of the presiding officer.
ARTICLE XIII – GOVERNANCE BY POLICY MANUALSection 1 – As a supplement to the By-Laws, the Federation shall be governed by a Policy Manual which details protocol for conducting the business of the Federation.
POLICY MANUAL
AAF Tallahassee
This policy manual for the Greater Tallahassee Advertising Federation has been prepared in order that you, as a Board Member, may have an informed understanding of certain policies, procedures, rules, and benefits. It is intended to be used as a reference aid for clarification and consistency in the implementation of policies, procedures, rules, and benefits. From this point forward, Greater Tallahassee Advertising Federation will be referred to as the “Federation” unless otherwise stated. Policies contained in this manual apply to all members, Board Members, Officers, and other representatives.
POLICY MANUAL
1. The policies, procedures, rules, and benefits contained in this Policy Manual supersede all previous policies, procedures, rules, and benefits of the Federation.
2. In addition, the policies, procedures, rules, and benefits in this Policy Manual will comply with Florida state laws, which prevail over any contrary provision contained in this manual.
3. All changes to the policies, procedures, rules, or benefits in this manual can only be made in writing by the Secretary with the approval of the Board of Directors and those changes will be in effect as of the date published. Approval may be from consent voiced verbally or electronically.
4. The Federation reserves the right to add, remove, or change any policies, procedures, rules, or benefits at any future time.
ORGANIZATION
1. The name of this organization is the Greater Tallahassee Advertising Federation, Inc. Referred to in this document as the Federation. The Federation is legally incorporated and registered with the Secretary of State in Florida as a non-profit Corporation. The Federation’s territory is the area in and surrounding Tallahassee, Florida.
2. The Federation is a member of the 4th District American Advertising Federation (referred to in this document as 4th District AAF) and the American Advertising Federation (referred to in this document as National AAF).
3. The purpose of the Federation shall be as stated under Article II of the By-Laws.
4. The Federation operates under Robert’s Rules of Order (Revised). The object of the parliamentary law is to provide a common formula or guide for conducting meetings and public gatherings.
5. The organization shall carry insurance policies that cover the Board of Directors (D&O Insurance) and club events (General Liability Insurance). A copy of each policy shall be provided to any member of the board upon his/her request.
BY-LAWS
1. Proposed changes or amendments to the By-Laws shall be presented to the Board of Directors at a regularly scheduled or specially called Board Meeting.
2. A special committee may be appointed by the President to study changes and propose changes to the Board of Directors. If recommended changes are amended and approved, then revisions will be made subsequent and updated copies of the By-Laws provided to each Director.
3. Changes and amendments to the By-Laws of the Federation may be made as outlined in Article XII of the By-Laws.
Adopted by GTAF Board of Directors July 15, 2006
MEMBERSHIP & DUES
1. Classifications of Membership are as follows:
Active Member: Persons of good standing, residing in the general Tallahassee area, who are engaged in the buying, selling or creating of advertising, advertising-related education, or who are connected with a business closely related to advertising.
Associate Member: Persons whose business is located outside the general Tallahassee area which will be considered a distance in excess of 50 airline miles from Tallahassee and/or persons residing in the Tallahassee area who are not engaged in advertising or a related business, but who have a sincere interest in the activities of the organization, may apply for Associate Membership. Associate Members shall have all rights and privileges of Active Members except the right to vote or hold office.
Student Member: Students engaged in a course of study in advertising or a related field. Student Members shall have all rights and privileges of active members except the right to vote or hold office.
Corporate Member: Organization of good standing located in the general Tallahassee area who is engaged in the buying, selling or creating advertising, advertising-related education, or business closely related to advertising.
Life Member Status: Persons who have rendered extraordinary service to the Greater Tallahassee Advertising Federation. Life Members may be elected by the Board of Directors or by a two-thirds vote of the general membership present and voting at any regularly scheduled membership meeting. Life Members will be presented with a Life Membership Card and will retain full membership privileges.
Honorary Member: Persons who have distinguished themselves in the field of advertising. Honorary Members may be elected upon recommendation of the Board of Directors by two-thirds vote of the members at any regular membership meeting. Honorary Members shall not be eligible to vote or hold office unless they should also qualify as Active status.
2. The definition of good standing as used in the By-Laws and Policy Manual means that dues are required to be paid on January 31 and must be received by the Treasurer no later than 60 days after that date.
3. Dues for Active Members shall be $90. Dues and initiation fees for members shall be established by the Board of Directors. Dues are payable in accordance with the calendar year and can be pro-rated to 50% after July of each year.
4. Corporate Membership Dues shall be $120 and $30 per person under corporate umbrella.
5. Dues invoice shall be mailed to members by the treasurer no later than December 31 to be due on January 31 of the following calendar year, payable no later than February 28 of that year.
6. An initiation fee of $20 shall be applicable to all new members of the organization; regardless of the date membership is approved. The initiation fee is not subject to prorating. The initiation fee shall apply to any member who was forfeited membership under the provisions of Section 5 of this Article. The initiation fee shall not apply to individuals who are members under a Corporate Membership except in cases in which a Corporate Membership has been paid and an individual under that Corporate Membership forfeited membership under the provision of Section 5.
7. The initiation fee shall apply to new Corporate Memberships or shall apply in cases when a Corporate Membership has been forfeited under provisions of Section 5. The initiation fee shall not apply to Student Memberships.
8. At the option of the Board of Directors and with notification to the general membership, the cost of meals may be incorporated into the dues based on actual cost of meals rounded up to the nearest dollar. Actual cost of meals shall include tax and gratuities.
Adopted by GTAF Board of Directors July 15, 2006
9. Dues for Associate Members shall be $50.
10. Dues for Student Members shall be $28.
11. Honorary and Life-Time Members shall not be required to pay dues or initiation fees. Life Members shall not pay dues.
12. Notice of dues owing shall be mailed to all members thirty (30) days prior to due date and shall be due and payable as of thirty (30) days following such notice date. Any member of the Federation whose dues have been in arrears for thirty (30) days shall be notified by the Treasurer. If dues are not paid within thirty (30) days of said notification, the delinquent member shall be suspended from membership and notified by mail of such action taken. If no dues payment is received by the club after thirty (30) days of the mailing of such suspension notice, said membership shall be forfeited.
13. Only those members whose dues are currently paid shall be entitled to vote or to hold position on the Board.
14. 4th District AAF and National AAF dues must be paid for each active member in accordance with guidelines established by those organizations.
15. Prospective member applications in the Active, Associate, and Student classifications must be endorsed by one (1) member in good standing and accompanied by payment of full membership dues prorated on the basis of 50% for each six (6) months of the fiscal year. Membership applications should be submitted to the Chairman of the Membership Committee.
16. An applicant may be challenged by any voting member of the board. In the event that a challenge is issued, a (confidential) assessment will be made by an Ad Hoc Committee comprised of the challenger and the Executive Committee.
17. In the event that a challenge is approved by the Ad Hoc Committee (detailed in Item #6), a certified letter shall be sent via the USPS to the applicant. This letter is an attachment of this manual and will reside with the President.
OFFICERS
1. The Officers of the Federation are President, President-Elect, Immediate Past-President, Vice President, Secretary and Treasurer. They have the responsibility of managing the operations and affairs of the Federation in compliance with the wishes of the Board of Directors and in accordance with the By-Laws and this Policy Manual.
2. All Officers must be members in good standing of the Federation.
3. Duties and responsibilities of Officers are as outlined in ATTACHMENT I – DUTIES AND RESPONSIBILITIES OF OFFICERS.
4. The Past Presidents Council will serve as ex-officio (non-voting) members and furthered detailed under Article V, Section 10 of the By-Laws.
BOARD OF DIRECTORS
1. Per Article V, Section 2 of the By-Laws, the Board of Directors shall consist of not less than 15 representatives (including Officers) who are members of the Federation. Voting members of the Board of Directors shall include: President, 1st Vice President, 2nd Vice President, Immediate Past President, Secretary, Treasurer, and all of other Directors.
Adopted by GTAF Board of Directors July 15, 2006
2. Duties and Responsibilities of Board Members are as outlined in ATTACHMENT II – DUTIES AND RESPONSIBILITIES OF BOARD MEMBERS.
3. The Student Board Member will have no voting rights but will provide the Board of Directors with a liaison with students and will provide students with a voice on the Board.
4. Officers shall be elected for terms of one (1) year and Directors shall be elected for terms of two (2) years, with four (4) new directors being elected each year.
5. No more than three (3) representatives from any one firm shall serve on the Board of Directors or hold office during the same year.
6. Membership on the Board should not to exceed three (3) for each of the following categories: Advertising agencies, electronic media, print media and miscellaneous. The Miscellaneous category shall consist of representatives from such categories as printers, typesetters, paper suppliers, material suppliers, graphic arts, advertisers and any other individual or group having a bona fide interest in advertising.
7. Every Director upon selection shall have the responsibility to review the By-Laws, Policy Manual and other documents to fully understand the objectives of the Federation and his/her responsibilities as a Director. Each Director should periodically review these documents to be certain they are in keeping with changing social expectations and government regulations.
8. Each Director must consider individual public statements carefully because remarks may be taken as official policy. Only the President is considered the official spokesperson for the organization.
9. Directors will be encouraged to attend 4th District AAF meetings where possible.
NOMINATIONS
1. The Nominating Committee will be appointed and chaired by the Immediate Past-President. The committee will include the current President-Elect and at least two members in good standing who are not members of the Board of Directors.
2. The Nominating Committee should make every effort to secure sufficient representation from each category before the Board is requested to expand representation in a category.
3. A slate of Directors proposed by the Nominating Committee will be announced at the meeting prior to the Annual Meeting and distributed to the membership via electronic mail at least 3 weeks prior to Annual Meeting.
4. It is not required that the Nominating Committee recommend a full slate (filling all 15 slots) of proposed Board of Directors.
5. Further details regarding the nomination process of the Federation can be found in Articles X of the By-Laws.
ELECTIONS PROCEDURE
1. The ballot to be voted on at the Annual Meeting will include all qualified candidates who wish to present themselves for consideration.
2. The Nominating Committee will screen all candidates presenting themselves for consideration to ensure they meet the qualifications as outlined in the Policy Manual.
3. It will be strictly prohibited for any candidate or anyone on their behalf to campaign or spend money to garner votes.
4. Any officer or director may be removed from office by approval of three-fourths of the membership present at a recall election scheduled by the Board of Directors by written or verbal notice one (1) month prior to the date of Adopted by GTAF Board of Directors July 15, 2006
the election. A recall election may be called for by a three-fourths vote of the Board of Directors, or a Petition for Recall signed by no less than 51% of the active members of the organization. Upon receipt of a valid Recall Petition or following a vote for recall by the Board of Directors, notice of the recall election will be provided to the membership at the next regular meeting following the notice. Any officer or director subject to recall will be so notified in writing by the mailing of said notice no later than the same date that the general membership is notified.
5. Nominating Committee will oversee recall elections.
6. The officer or director being recalled will be provided with an opportunity to defend his position in the organization by addressing the membership prior to the recall election at the regular meeting in which the election is to be held. Said officer or director will be deemed to have forfeited his right to redress by failing to appear at the meeting in which the recall vote is taken. Such election will be made by secret ballot.
7. Complete election procedures for the Federation are detailed in Article X of the By-Laws.
REMOVAL
1. By majority vote, the Board of Directors is empowered to remove any director who has been absent from three (3) regular meetings of the Board without legitimate excuse or who has demonstrated non-performance of duties as outlined in the Federation By-Laws.
2. The individual in question will be given the opportunity for a hearing at the next Board meeting before any vote for removal. Said officer or director will be deemed to have forfeited his right to redress by failing to appear.
SUCCESSION
1. The positions of 1st Vice President and 2nd Vice President are automatic succession in the next election year to the President and 1st Vice President Positions respectively.
2. In the event of severe physical or mental disability, removal from office, resignation or death of the President, 1st Vice-President the rules of ascension will apply. Officers will maintain their new positions through the following fiscal year.
3. In the event of the death, resignation, or vacancy of any other officer or director, the Board of Directors shall elect a successor, who shall take the office immediately and serve until the next annual election.
4. In the event of severe physical or mental disability, removal from office, resignation or death of the Immediate Past-President, that position will remain vacant until the following fiscal year at which point the rules of ascension will apply.
BOARD MEETINGS
1. There will be twelve scheduled Board Meetings each fiscal year. Location is set at the discretion of the President.
2. A schedule of regular meetings of the Board of Directors shall be set up by the Board within thirty (30) days after officers take office.
3. Board of Directors are required to attend a minimum of nine (9) board meetings. A designated proxy may be sent to represent Board Member in the event of inability to attend a board meeting to meet attendance requirement. Proxy must be documented by using Federation’s Proxy Designation form. Proxy will hold full voting rights of that Director and act on their behalf.
Adopted by GTAF Board of Directors July 15, 2006
4. Secretary will send out meeting notice along with minutes of the previous board meeting at least one week prior to board meeting. Notice of absence must be sent via email or phone call to Secretary and President. This will serve as “excused” absence.
5. Special meetings may be called by the President by the notice in writing, mail, or email to each member of the Board at least five (5) days before the called meeting. The “five day notice” requirement may be waived upon consent of a majority of the Board members, expressed in writing, or by attendance at the called meeting.
6. Each year, the President will host a “Board Retreat” in July or August for the purpose of orientation of newly elected Officers and Directors and planning the upcoming program year.
7. The Annual Meeting is held in June during the regularly scheduled Membership Luncheon. The election and installation of new Officers and Directors who will take office at the start of the fiscal year (July 1) is conducted at this time.
8. Board meetings will operate with consent agendas. Board members (if applicable) are expected to have their reports into the Secretary at least 48 hours prior to a board meeting.
MEMBERSHIP MEETINGS
1. There shall be a minimum of nine (9) regularly scheduled Membership meetings each fiscal year. Notice via email or USPS must be sent to members at least two weeks prior to meeting.
2. The Programs Committee Chairperson will be responsible for scheduling speakers on topics relevant to our membership (contained in the list provided) and in keeping with the Federation’s purpose as outlined in the By-Laws.
3. The Programs Committee Chairperson will also be responsible for making arrangements with the venue to accommodate our membership and speaker. Location and time of meetings will be determined by the Board of Directors.
4. The Annual Meeting is held in June during the regularly scheduled Membership meeting.
FINANCIAL MANAGEMENT
1. The Board of Directors will adopt an official budget at the July Board Meeting. The official budget shall control all expenditures of the Federation for that fiscal year. No expenditure shall be made on behalf of the Federation and no obligation for expenditures shall be incurred by any member of the Federation, except those included in the approved budget or otherwise approved by the Board of Directors.
2. Emergency expenditures outside of the approved budget can be made with the recommendation of the President and the approval of the President-Elect. An accounting of the expenditure and full disclosure must be made to the Board of Directors within 30 days.
3. Committee Chairs are required to submit a line item budget for approval of the Board of Directors for each individual event/undertaking.
4. All checks disbursed out of the Federation’s bank account shall have two signatures as listed on the checking account. Account signers shall include: the Treasurer, President, and 1st Vice President. Roll-over in signatures must be made by August of each year. Authorized users of the Federation’s Debit Card include the Treasurer, President, and 1st Vice President.
5. Signers on Federation’s bank account, and authorized users of the Federation’s Debit Card, or any Director with access to any Federation account are to use for Federation business only. Abuse of privileges such as theft or unauthorized use, may result in prosecution to the fullest extent of the Law.
Adopted by GTAF Board of Directors July 15, 2006
6. Expenses paid with the Federation’s Debit Card, shall be substantiated with itemized receipts given to the Treasurer within 5 days of said expense. Expenses are to be approved by the Treasurer and President.
EXPENSE REIMBURSEMENT
1. The following people are eligible to receive reimbursement for expenses: Officers, Committee Chairs and members attending District Conferences at the request of the President. The above listed shall be referred to as “Representatives.”
2. Reimbursable expenses will include (but are not limited to):
a) Lodging expenses for attendance of 4th District AAF meetings or the National AAF Conference for those attending at the request of the President or as outlined as part of their Officer’s responsibilities. These will be paid only for the published hotel sleeping room rate. The Federation will not pay for any upgrading of accommodations.
b) Registration expenses for 4th District AAF meetings and the National AAF conference for those attending at the request of the President or as outlined as part of their Officer’s responsibilities.
c) Travel expenses for attendance of 4th District AAF meetings or the National AAF Conference for those attending at the request of the President or as outlined as part of their Officer’s responsibilities. No first class airfare will be paid.
Meals unaccounted for in registration fees for National and District Conferences.
Any materials purchased on behalf of the Federation.
d) Thank you and condolence gifts purchased for Federation members with the approval of the President.
3. Any use of a Representative’s own vehicle for Federation business will be paid at a rate of $0.38 per mile. All mileage claims must be submitted through an expense report.
4. Daily Per Diem Rates are as $25 per meal for no more than 3 meals per day. Alcoholic beverages are not eligible for reimbursement.
5. Expense reports must be filled out and turned in within 30 days for any reimbursement of Federation expenses. Receipts and explanations must be included with all expense reports. Expense reports are to be signed by the representative and approved by the Treasurer and President.
6. Representatives will be reimbursed within 30 days for reasonable expenses incurred during the course of their duties, upon the submission and approval of the expense reports, explanations, receipts, and vouchers in accordance with this policy. The federation will consider and approve, in its sole discretion, the reasonableness of expenses, and the amount that will be reimbursed.
7. An Ad Hoc committee comprised of 3 members of the Board of Directors (must be members who are not the party submitting the reimbursement request) may be convened to deny any expenditures deemed excessive.
8. The President must approve any non-budgeted expenditure.
CONFERENCE ATTENDANCE
1. Funded conference attendees are representatives of the Federation. Attendees must attend scheduled workshops and/or sessions.
2. All travel and registrations for the federation are to be arranged though the Treasurer, President, or President-Elect.
3. Federation will cover up front airline tickets, vehicle rentals, registrations, and lodging.
Adopted by GTAF Board of Directors July 15, 2006
CORPORATE BRAND IDENTITY
1. “GTAF Swish” is the Federation’s official Corporate Brand Identity. Please see www.gtaf.org/GTAFswish.gif for sample.
2. Change to Corporate Brand Identity can only be proposed by a member of the Board of Directors.
3. Ad Hoc Corporate Brand Identity Review Committee will be appointed by the President consisting of 3 members of the Board of Directors, not including member that proposed change.
4. The Ad Hoc Corporate Brand Identity Review Committee will release a Request for Proposal to member companies that engage in graphic design. Design proposals must be submitted within 30 days of release.
5. Board of Directors will select a minimum of three options that must be provided and presented to membership at least two (2) prior to vote. Members will also have the option to choose current Corporate Brand Identity.
6. Adoption of new Corporate Brand Identity must have majority vote of current active membership. Vote will take place at next Federation meeting after Directors select options as long as it falls within above time parameters.
COMMITTEES
1. The President shall determine duties of standing committees. Such other committees, standing or special, shall be appointed by the President or by the Board of Directors as necessary to carry on the work of the Federation.
2. Committees should have a Chair and Co-Chair (if needed).
3. No committee shall have the authority to commit the organization to matters of policy and/or create financial obligations without the approval of the Board of Directors. All committee plans and actions shall be subject to the approval of the Board of Directors.
4. The Federation is not responsible for any fiscal liability arising from any contracts signed by an individual member of the Federation if that individual has not received prior approval from the President or the Board of Directors.
5. All Committee Chairs should provide their successors with historical data pertaining to their year in office. Committee reports are made orally at each Board of Directors meeting and will be incorporated into the official minutes by the Secretary.
6. Duties and Responsibilities of Committees are as outlined in ATTACHMENT III – GTAF COMMITTEE OVERVIEW.
7. The reports of all committees, standing or otherwise, shall be presented to the membership and elections shall be held at the annual meeting.
EQUAL OPPORTUNITY STATEMENT
1. The Federation is committed to equal opportunity in its business operations and employment practices. The Federation strives to comply with all applicable laws prohibiting discrimination against any applicant or employee on grounds of race, ancestry, place of origin, color, ethnic origin, citizenship, age, creed, sex, marital status, family status, handicap, record of offenses, and sexual orientation. In addition, every person has the right to be free from harassment in employment because of race, ancestry, place of origin, color, ethnic origin, citizenship, age, creed, sex, marital status, family status, handicap, record of offenses, and sexual orientation. This also includes the right to be free from unwelcome sexual conduct or solicitation made by individuals in a situation to confer, grant, or deny employment advancement or benefit.
Adopted by GTAF Board of Directors July 15, 2006
2. This policy applies to all aspects of membership, including recruitment, placement, promotion, transfer, training, and education.
Adopted by GTAF Board of Directors July 15, 2006
ATTACHMENT I – DUTIES AND RESPONSIBILITES OF OFFICERS
PRESIDENT
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